For our Appraise users, we want to inform you of an issue discovered in Summative forms, and how this issue can be resolved.
In the original PDAS application, observation and summative forms were built and coded directly into the system. Districts did not have the ability to edit these PDAS templates. The logic was embedded so the scores and comments from Observations would copy directly into the Summative. The software matched the typical process completed by a principal.
In the Appraise application, forms and templates can be built and adjusted based on the desires of each district. Due to the flexibility of the forms in Appraise, the same logic from PDAS is not automatically built-in for copying from observations to summatives. The nature of the items in each form does not allow the items to copy from one form to another. In an attempt to meet customer requests and to give the familiarity of PDAS, our development team created a copy option. Unfortunately, this did not work as intended. However, with some additional work on this feature, we were able to create a workaround to allow campuses to copy an observation to a summative.
To make sure that your district does not experience any issues when principals/appraisers use the copy option when creating their summatives, please follow the guidelines below.
The “copy feature” works when the list below is followed:
1. The Observation template and Summative template must match.
2. Groups and comments must have unique titles:
- Matrix Rows
- The row text must match exactly between observation and summative and be unique from other rows.
- If more than one row is found with the same exact text, an error is reported, and that row is skipped.
- A matching row does not have to be in a matrix group with the same title.
- Comments must be in a group with the same title.
- If more than one group with the same title is found, the comment cannot be copied correctly.
- If a comment has no title but is in a uniquely named group, and only one comment exists in the group, it can be copied.
3. Check Boxes will not copy from the Observation to the Summative.
4. Averaging more than one observation to create a summative is no longer available, it has been removed.
- WATCH THIS VIDEO for examples and a more detailed explanation.
- If the templates do not match, a warning message will appear when an administrator attempts to copy. Only Appraise Administrators can edit the template.
- If changes are made to your Summative document, you will need to click the “Update Existing Documents” button to the form template.
Remember, Appraisers should refer to observations, walkthroughs, and evidence to completely evaluate the staff members for their final evaluations. Thank you so much for your patience and assistance while we worked through this issue. Please feel free to reach out to firstname.lastname@example.org at any point if you have any questions/concerns.
The Eduphoria Training Team
P.S. We are already tackling this issue for Strive. More information will be sent regarding Strive webinars, training, and releases.