Student Forms should be archived when nothing in that form needs updating or changed. Most forms would be expected to be archived at the end of each school year but unlike assessments, this is not required. Active student forms remain visible and editable on the Forms Tab of the student profile indefinitely. Once a form is archived either individually or collectively, that form will remain on the Forms Tab tied to the school year in which it was created. Archived forms are essentially a PDF that cannot be changed.
Below is a screenshot of active forms. Notice that all of the icons on the left are the same larger size. This screenshot is showing forms that are several years old but because they are active, they still show in the Forms Tab as current and can still be updated.
Once a form is archived, it can be found by selecting the school year from the dropdown at the top right. Notice in the screenshot below that the icon is also changed to a smaller icon and it shows the date that the form was archived.
Forms can be archived in two ways. First, each form that has been assigned to a student can be archived individually by clicking the Archive button in the form. To complete the archive you will be asked to confirm this action by clicking OK. Note: An archived form cannot be unarchived or made active again.
The second way to archive forms is to mass archive all currently active forms at once. Mass archiving is done per form in the form management. In the Forms Tab, choose the form that you would like to archive and then click the Advanced Tab. Click Archive active forms effective today and then verify that is what you want by clicking OK. Notice the warning: This option is safe and will not loose any data, but archived forms cannot be unarchived or made active again.