Scanning Student Answer Documents

Aware uses a local scanner in your school to record student answers for you to view and use in your data analysis. Follow the guide below to install and use the plain paper scanner. 

Installing the Scanning Application

Before you can scan student answer documents, you need to ensure the scanning application is correctly installed on the computer connected to the scanner. 

Installation Instructions

1. Log in to the computer as a local administrator
2. If your district installed the Scanning Application before October 2017 and you have not updated it since, please first uninstall the Plain Paper Scanner. You must uninstall the old tool in order to update to the new tool. If you are installing the scanner for the first time on this computer, skip to step 4. 
3. To uninstall, open the control panel, click programs and features, select Schoolobjects: Eduphoria Plain Paper Scanner, then select uninstall. Follow the instructions to complete the process. 
4. Download the Plain Paper Scanner Application, then select the file and follow the instructions in the installation wizard. Note: If this is your first time logging in, you will be prompted to enter your Eduphoria URL. 

Using the Scanner

To scan student response forms, click the Scanner icon on your desktop, click ‘Next’, then follow the steps below:

Step 1: Login

Enter an email/username and password, then click ‘Next’. If your district uses Active Directory Authentication, please enter your application-specific password. Note: If a user with administrator access to the computer enters a username and password, then saves and logs off, the login information will be maintained for any user who wants to use the scanner as long as another user doesn’t overwrite the information. This means every use can use that login instead of using their own information. For more information about App Specific passwords, check out this article. 

Step 2: Scan

Place the test forms on the scanner, then click ‘Next’. 

Step 3: Confirm Scanner

Make sure the correct scanner is selected, then click ‘OK’. The scan process will begin on your click. Note: If you receive a pop-up error stating your scanner is not supported, complete the steps below to remove the message district: 

1. Log in as the Systems Administrator.
2. Go to Aware. 
3. Click the Analyze tab and select Configuration Options.
4. Choose Testing tab. 
5. Select Update Scanner Profiles. View the list of current supported scanners 

Step 4: Review 

Once the scanner finishes, you should see a report window open with a status update. This update includes the number of documents correctly or incorrectly scanned, possible errors found, and total documents scanned. To view or fix possible errors, click the ‘Response Editor’ button. For more information about editing responses, view the next section. Once you are satisfied with the scan output, click ‘Next’ to upload the results. 

Editing Responses

On the Response Editor screen, a scanned image of the answer documents will be visible. Each answer document can be examined, allowing you to manually update answer choices prior to uploading the results into Aware.

A list of scanned documents will appear on the left. All correct, Correctly scanned with warnings, Unreadable or blank will appear in this list.

Documents that are correctly scanned with warnings have been recognized correctly as potential answer documents, but they have mistakes. There could be double-bubbled responses or questions with no response at all. 

Unreadable or blank documents have not been recognized as potential answer sheets by the scanner application. These documents are either damaged physically or have marks on the bottom code bars that prevent proper recognition.

To see only the answer documents with errors, select the option Only show documents with errors, located in the lower left corner of the window. Select the option Fit to screen to see the full answer document.

If an answer choice is color coded red on the right side of the screen, the student did not select an answer or the answer choice was not bubbled dark enough. Upon viewing the answer document, an answer can be chosen for the student by selecting the answer from the drop-down menu for that question.

 If the answer choice is color coded yellow, the student bubbled in two answers. The system will automatically select the largest and darkest bubble. This answer choice can also be changed prior to uploading.

 If an open-ended response is included on the test, the teacher can fill in the answer online after scanning. Those should NOT be scored in this process.

To delete an answer document, click the ‘Delete’ button. This will clear a document from this scan. However it will need to be corrected and re-scanned in order to be included in the final data set.

Once all errors are fixed, click the ‘Close’ button to return to the scanning wizard. Click ‘Next’ to upload answer documents. Click ‘Finish’ to close the program or ‘Back’ to scan more documents.

For more information about testing, view the resources below: 

Local Assessment Creation

Basic Data Analysis

Editing Data Views for Teachers