The Student Inventory system allows districts to construct the structure and criteria necessary to collect specific inventory data for inventories such as TPRI, DRA, DRA2, TEMI, DIBELS, Fountas & Pinnell, etc. Only staff members with the Data Administrator or Reading Inventory Administrator role are able to build and modify the structure of inventories.
Creating and Setting Up a Student Inventory Framework
To create a student inventory framework, select the Student Inventories option from the Assessments tab. The framework provides structure to the various assessments that will be created.
To create a new student inventory framework:
- Select New Student Inventory, located in the lower left corner.
- In the Inventory Creation Wizard, enter the name of the inventory, and select the subject.
- Click Next and Finish
Once finish is selected, the student inventory management screen will appear. This is where the languages, terms, overall levels, and task levels are determined for this specific inventory. Once the inventory framework is set up, assessments can be added to the inventory and will inherit these inventory settings.
The Settings tab displays the title, subject, languages, and terms of the inventory. English is the default language. Either rename the language, or enter additional languages in the text box below English. Hit the Enter key or click the green plus to add the language.
To add a term, enter the term in the text box, and hit the Enter key or click the green plus to add the term. Repeat this process to add all the terms for the inventory. Make sure that the green plus is selected to add the last term or it will not be added.
To reorder the terms or languages, click and drag the double blue arrows. To delete an entry, click the red X.
The Score Levels tab displays the overall levels and task levels for the inventory. All assessments created for this inventory will inherit these settings.
To add an entry, enter the level, choose a color to represent the level, and click the green plus. To delete an entry, click the red X. To reorder the entries, click and drag the double blue arrows.
**Note: The inventory cannot be saved until a language, term, overall level, and task level are entered!
Once the inventory is set up, click Save.
Creating an Assessment
Once the inventory framework is established using the manage option, assessments can be created. Without first entering in these building blocks, it is impossible to create assessments.
Use the New Student Inventory Assessment option in the bottom left to start the creation wizard.
- Select Create a new assessment or Copy an existing assessment and click Next.
- Select the inventory from the list and click Next.
- Enter the title for the assessment.
- Choose a language and term from the drop-down list.
Depending on the inventory chosen in the previous step, the language and term options will reflect the inventory settings.
- Choose a start and end date for entering the inventory scores.
Scores will not be able to be entered outside of this date range.
- Click Next.
- Select the campus(es) where the assessment will be administered.
- Click Next and Finish.
Once the assessment is created, overall levels need to be selected on the General tab. The levels selected in this step will determine the level choices the teacher can choose from when entering the inventory scores for a student. The assessment name, grade level, language, and term can also be edited on this tab. Click Save.
Assessments are composed of a series of tasks. Select the Tasks tab to add the tasks.
Note: Tasks are essentially questions or sub-assessments that a student is asked to complete. How well a student completes a task is measured within a particular range. For a fluency task, the range may be words per minute, but a letter sound identification task may be the number of letters successfully identified.
To create a task:
- Select Add Task from the top toolbar.
- Select the type of task from the list.
Numeric - A numeric score will limit the ranges to numbers.
Alphabetic - An alphabetic score will limit the ranges to letters.
Grade Level - A grade level score will limit the ranges to grade levels.
Once a task type is chosen, the task editor will appear.
- On the Task tab, enter a task name .
- Select a task level from the drop-down list and enter the range in the boxes on the right.
- Hit the Enter key and click the green plus to add the range.
- Repeat this process to add more ranges.
**Note: The task range options are determined on the inventory framework setup in a previous step.
- On the Options tab, select Required if the task is required and/or Allow decimal if the score will include a decimal.
- Click Finished to save changes and close the task editor window.
Notice that if a task is required, it will be noted in red beside each task. To edit a question, roll the mouse over the question and click the pencil icon. To move a task, use the double arrow controls on the right.
- Repeat this process to add all tasks for the assessment.
Note: Once an assessment is active, tasks cannot be removed or added. Make sure the assessment is complete before making it active.
The Campuses tab will display the campuses that will be using this assessment. All campuses that are associated with the assessment need to be checked. Either select all campuses from the list, or filter by grade level to see a list of only those campuses that teach that grade level and click Select All.
The Students tab is used to determine which students are associated with the assessment and to delete student assessment entries.
Assign students to a test four ways a student can be associated with an assessment:
- Students in selected courses select the appropriate roster courses for the assessment.
- Students by their homeroom/advisor teachers each campus, select the homeroom/advisor teachers for the assessment.
- Selected teachers for scoring each campus, select the teachers for the assessment.
Student filtering limits assessment entries by program status, form, grade level, or monitor group. If multiple filters are applied across the same filtering category, students can meet either criterion selected. For example, if At Risk and Section 504 are selected, any students who are At Risk OR Section 504 will be included. However, if Third grade is also selected, only Third grade At Risk OR Third grade Section 504 students will be included.
Clear Assessment Entries
There are two ways that assessment entries can be cleared/deleted:
- By Student - If assessment entries need to be removed for a student, click the Delete Assessment Entries button, select the student, and choose Remove. If a student cannot be recovered. Please use this with caution!
- Clear All Responses - If assessment entries need to be removed for all students, use this option. Once the entries are removed, they cannot be recovered. Please use this with caution!
The Administration tab controls administration dates and online teacher submission. The test will be available to teachers between the date range listed. Assessment scores cannot be entered outside these dates.
Assessment entries can be created by teachers or by the testing administrator. An administrator is any staff member with the Data Administrator or Reading Inventory role. One advantage of the administrator creating assessment entries is the ability to view the students who have not been given an assessment. To see the students who have not been given an assessment, first select the inventory assessment from the Analyze tab. Then, edit the view and select Include Students Who Were Not Scored on the Columns tab. The students who have not been scored will appear in the list with an overall status of Unknown.
Once the assessment entries are created, teachers can enter scores for each student on the Analyze tab under Test Available.
Once the assessment is created and ready, make it Active by clicking the Active button in the upper right corner. Once the assessment is active and the date falls within the date range listed, student scores can be entered.
Once the assessment is marked Active, the tasks are locked and cannot be edited unless the assessment is set to Pending.
Enter Scores for a Student Inventory Assessment
When entering student inventory scores, make sure and set the overall status. The ranges will be displayed next to each task and whether or not the task is required.
Make sure to click Save before moving to the next student or the scores will not be saved!
Once the overall status is selected, the required scores are entered, and the Save button is selected, a green check mark will appear next to the student Tests and Scores tab or from the Analyze tab.
When the assessment is completed and ALL student scores have been entered, the assessment can be archived by clicking the Archive button.
Viewing Inventory Scores
Once the assessment is created and active, teachers can enter scores on the Analyze tab under Test Available. (Refer to the teacher manual or teacher online help section.) Inventory scores can be viewed for each student on the Analyze tab or from each student Test and Scores tab.
To view inventory scores from the Analyze tab:
- Select the Analyze tab.
- Click Quick Views to expand the test list.
- Choose Student Inventory and select the inventory from the list.
The test scores can be analyzed further by clicking the Edit button and editing the default information for this view, such as adding/removing columns, filtering, or summarizing on different demographics. Click the icon with the red, green, and blue circles to view to see the results in color. The color codes reflect the overall status and task level colors associated with this inventory.
Students who do not have scores will not be listed. To see the students who have not been given an assessment, edit the view and select Include Students Who Were Not Scored on the Columns tab. The students who have not been scored will appear in the list with an overall status of Unknown.