Users with the System Administrator role have the ability to grant roles to other users. When all users are imported the first time, there are no roles assigned by default. The majority of users will not need any roles. Directors, administrators, and principals will need additional access levels granted.
Best Practices for Roles and Rights
- Only a few users should be System Administrators. One system administrator may not be enough, but 30 is too many. Users with system administrator access have the greatest level of access within Eduphoria and can grant any and all rights to themselves.
- Each Role has certain Rights associated with it. When assigning a role to a user, a collection of rights will be automatically granted to the user.
- Note: Some Rights are not inherited by a specific Role and need to be assigned manually. One example is the right to impersonate other users.
- To impersonate a user for testing or support purposes, follow the steps below:
- Go the Applications Home page.
- Click on one of the Impersonate buttons.
- Type or paste the user's email address into the Email field.
- Press the Impersonate button. (Clicking Enter or Return on your keyboard will not submit the name for impersonation.)
- To end impersonation, log out as that user.
- Do not randomly assign Rights.
- Assign Roles and only edit Rights as needed.
- Sometimes editing rights will remove access if you aren't careful.
- You can run a report of users who were assigned specific Roles and one of specific Rights.
- Checking all Roles doesn't give the user more rights.
- In most cases, the first role listed in each application grants the user administrator access for that application.