Setting Up Your Calendar
The first step in Management is to create a school calendar. The information required in the calendar depends on the applications you have purchased as the calendar is used in several of our applications including Aware, Forethought, and Strive.
The most important information to enter in the school calendar is a start date and an end date for the school year. To set this up:
- Click on 'School Calendars' in the left pane.
- You will see the current month displayed with options in the top tool bar. Select Create a New Calendar in the bottom left of the screen to begin.
You will then enter a wizard to establish the new calendar. Enter the following to complete the wizard:
- Select New Instructional Calendar
- Select first instructional date (Use red carets to change months.)
- Select last instructional date
- Choose number of reporting cycles
- Click Begin Editing Instructional Calendar
You will now see your new calendar under Reporting Year Layouts on the left, and instructional days connected to each date within that calendar will appear on the right. If you are going to be using Aware and/or Forethought, more setup is needed. For only the application Strive, no further setup is needed.
Click the plus sign beside your new calendar under Reporting Year Layouts and click on either 'Two Term – Six Week Cycles' or 'Two Term – Nine Week Cycles' (depending on what you selected above). You will need to adjust the cycle start and end dates to match your district’s dates. When finished, click 'Save'.
The Reporting Calendar also influences the roster import process. If active rosters are being imported outside of the Reporting Calendar start and end date, the roster tool automatically sets the term to display. This now allows teachers to see incoming students once the roster data for the new school year begins importing AND to continue to see rostered students after the end of school. The Reporting Calendar still determines when terms change to the 2nd and/or 3rd term and for summer school.
You will need to select each day within the calendar that will be a student/staff holiday in accordance with your district calendar, then choose the appropriate option on the right. Once chosen, click Update Day Information for each day you change. Repeat this process for all holidays, etc.
Note: If you add holidays, these days will not count against technician statistics for requests being open in Helpdesk.
The appraisal dates for reporting pull from the first instructional day and last instructional day in the calendar setup. When you archive appraisals in Strive, the dates for archiving also honor these dates.