Roles & Rights:
Users with either the Professional Development Administrator or the District Course Editor roles have the ability to create eCourses. These roles are set by someone with the System Administrator role in the Management application.
Create a new eCourse:
- Click the Manage tab
- Click Course Management to expand options
- Click on eCourses
- Click on Add New Course
- Use the wizard to select between the choice of creating a "New, Empty Course" or "Copy Existing Course" and click Next. This article will demonstrate using the option for creating a "New, Empty Course".
- Enter a Course Title and optional Description for the course.
The Course Title is what course participants will see in the catalog when selecting the course. The optional description provides more information about what the course entails and shows when participants click the title to view information about the course and register. Below is an image of an eCourse title and description as viewed by a participant who may choose to register for the eCourse.
- Click the "Begin Editing Course" button to continue setting up the course.
Managing eCourse Settings
Before adding content to the course, the Setup tab is used to define the course instructors, authors, managers, and placement of the course in the categories and credits of the catalog. Users can be assigned multiple roles as instructors, authors and managers.
An eCourse can be created by a Professional Development Administrator or District Course Editor and then handed off to someone else to add content and manage the assessments by assigning either individual or a combination of the following roles in the Setup tab:
- Click the Setup tab to define these settings for the course.
Course Description container
- Click the Course Description container to manage options for the eCourse.
Title & Description:
Update your title and add an optional description. The Title is what appears in list form for users to select to register for the course. When they click on a title, they will see the description with the Register button. Below is a view of what a user sees for title and description when they select an eCourse.
This provides a direct web link to the registration page for the eCourse. This URL can be copied and pasted into a document, email, or webpage for sharing a direct link for users to click on to access the register button.
This feature is created in Workshop Setup to allow a district to create custom fields for entering additional information accessible by course managers or attendees. Some districts use custom fields to track flex/waiver days, budget codes, or costs in addition to the other set up features. These fields are created by the Professional Development Administrator role in Workshop Setup.
Select the Instructor(s) who will create, edit and manage the content and assessments inside the eCourse. If an assessment is set to require instructor approval, the instructor will be able to view a list of all participants to access their required assessments and to grant/deny credit. View this article for help on adding Instructors to the list.
You can also provide an Instructor credit that tracks separately than other credit types. Districts often use this to track a number of hours instructors provide for stipend use.
Select the Content Author(s) who will create, edit and manage the content inside the eCourse. This user will be able to only manage the content within a course and will not interact with participants. View this article for further help on authoring an eCourse.
Select the Course Managers who will change options on the setup of the course. If only the Professional Development Administrator or the District Course Editor is fulfilling this task, then there is no need to assign a Course Manager. Or if you want the Instructor/Course Author(s) to manage settings for the course, then select them to be the Course Manager. View this article for further help on Managing a Course.
When you check the option for "A survey is required to receive course credits", the system will provide a drop-down choice of surveys created by the Professional Development Administrator in Workshop Setup. Select the survey and it will attach to the eCourse as a required survey that must be completed before credit will be awarded to the participants.
The optional SBEC override allows you to enter the SBEC professional development provider with their license number.
Because Workshop connects professional development into Strive using frameworks, you can use this option to select specific dimensions for all eCourses. Open the containers for each framework to select multiple dimensions reflecting each framework.
Course Credits & Categories container
- Click the Credits & Categories container to open options for defining credits participants will receive, methods for assigning credits, and categories for course selection.
Enter the number for how much credit a participant will receive for each credit value you wish to use. You can enter credit values for multiple types in this list.
With asynchronous eCourses, the Course Retake section allows a participant to retake a course if they fail to pass the assessment on a first attempt without needing to re-register for the eCourse.
Scoring Credit provides options for using the course instructor to grant/deny credit or allow the system to automatically provide credit if a certain score percentage of passing is determined.
Elective Credit is an option provided in setup to allow participants to apply credits as they choose in addition to credits provided in the Course Credit option.
eCourses have their own category automatically in the Workshop Course Catalog. This section provides way to select other categories for staff to find the eCourses in other categories determined in Workshop setup. An eCourse could fit into multiple categories to help staff find specific courses tied to course category types beyond just the eCourse container.
When all settings have been entered, use the Save button at the top menu to save all changes. The users with Instructor, Manager, and Author can begin adding content and assessments.