Building and Managing Student Portfolios

Student Portfolios provide a way for teachers to document student learning at multiple points in time. This allows teachers to effectively plan for intervention and enrichment as well as draw conclusions about student progress and performance.

Teachers can build and manage Student Portfolios under the Analyze tab in Aware.

Building Student Portfolios

Step 1: Select My Student Portfolios under the Analyze tab to begin building a portfolio. All existing portfolios will be listed here.

Step 2: Select Add New Portfolio.

Step 3: Beside (No name), select the three dots, then choose Edit Portfolio Details to enter the portfolio name and description of your portfolio. When finished, select Done.

Step 4: Next, select New Milestone or the Plus icon. Select Rubric to enter a qualitative milestone. Set the performance levels and include descriptors for the milestone.

• An unlimited number of milestones can be entered into a portfolio.
• Up to six performance levels can be entered for each milestone.
• Eduphoria recommends deleting unused performance level entry panes.

Step 5: Once you have entered a label and descriptor for a milestone, select Done. To add additional milestones, click the Plus icon to open an additional entry window. 

Step 6: Under New Milestone, select Assessment to enter a quantitative milestone. Assessment data available in Aware can be added to the portfolio.  

Step 7: Use the search bar to locate assessments by Title or filter assessments by Year, Grade, Subject, and Test Type.

Step 8: Select an assessment and choose an Assessment Field from the list. Assessment fields will differ depending on the test type. Teachers can select from the following test types and assessment fields:

• Local assessment - Raw Score, Percent Score, Performance Level, and All Learning Standards
• MAP - RIT Score and Percentile
• Rubric assessment - Raw Score and All Learning Standards
• STAAR - Raw Score, Scale Score, Percent Score, Performance Level, STAAR Progress, and All Learning Standards
• TELPAS - Yearly Progress Indicator, TELPAS Composite Rating, Listening Proficiency Rating, Speaking Proficiency Rating, Writing Proficiency Rating, and Reading Proficiency Rating

Step 9: If the chosen assessment has the All Learning Standards field, apply the relevant standard from the drop-down menu. When you are finished, select Create. 

Step 10: To edit, copy, or delete a milestone, select the three dots beside the milestone title and choose the preferred action. Show Rubric allows teachers to see the labels and descriptors for grading the Rubric Milestones at a glance. Milestones can also be rearranged by selecting either Move Left or Move Right. 

Note: If students have been assigned and scored in the portfolio, a pop-up message will remind you that "Editing may change the meaning of the scale". If you wish to continue editing, select OK.

Step 11: Teachers can also select Refresh Data to update the column data in the event a test has been rescored, new student scores have been added, or any other field changes have occurred.

Step 12: Once you have finished creating your portfolio, you are ready to assign it to students and begin scoring. Learn more about assigning and scoring student portfolios. 

Step 13: After you have assigned a Student Growth Score, select the Student tab in Aware. Search the student by name to open their student profile. 

Step 14: Select the Portfolios tab to see the new portfolio listed with other past portfolios. Any teacher of record or campus/district administrator will have access to view the Portfolios tab and its historical data, which will display the following:

• Portfolio Name
• Year Created
• Teacher Name
• Growth Rubric Score

Managing Student Portfolios

Select My Student Portfolios under the Analyze tab. All existing (active and archived) portfolios will be listed along with the number of milestones and students within each portfolio.

Note: Student Portfolios will automatically archive based on your district calendar.

Hover over the portfolio name to see its description. If Student Growth Goals are attached, hovering over the Paperclip icon will display the goals.

To edit a portfolio, click on the portfolio’s name. Then add/edit milestones, assign the portfolio to students, and score the portfolio. Learn more about assigning and scoring student portfolios. 

Under Actions, click the three dots to copy, delete, or share the portfolios.

Select Copy Portfolio to create a new copy. You can also select Duplicate from within the portfolio.

Note: The copy you make will not have students, scores, or Student Growth Goals assigned.

Select Delete Portfolio or the Delete icon to remove a portfolio. A portfolio may not be deleted if it is attached to a student growth goal. 

Note: This button will delete the portfolio and all scoring associated with the portfolio.

Select Share Portfolio, and choose the appropriate individual teachers and Teacher Teams to which you want to Send a Copy of the portfolio. Click the X to exit the window without sharing a copy.

Note: When you share your portfolio, the receiving teacher(s) will see it listed under My Student Portfolios. It will not have students or scores assigned to it.

Linking a Student Portfolio to a Student Growth Goal Found in Strive

While logged into Aware, you can link Student Portfolios to Student Growth Goals originally located within Strive. To link a portfolio to a Student Growth Goal found within Strive, first select the three dots beside the portfolio name, then select Manage Attached Goals.

A window will open that shows Student Growth Goals. You can assign up to two goals per portfolio by clicking on each preferred goal, then select Save.

Goals that have already been attached to a portfolio will be listed as unavailable for attachment. This can also be done while logged into the Strive application. 

Learn more about linking student portfolios to student growth goals in Strive.